All the links and resources that you need for your VA Academy journey are here in the VA Hub!
If you have any questions along the way, please email us! We are here to help!
[email protected]
Mark your calendar!
Upcoming calls
THIS MONTH:
- Wednesday, September 16th @ 1:00 p.m. Central - How to use High Level with your clients to support them better and streamline your processes www.gohighlevel.com (Call with Chris)
- Thursday, September 24th @ 4:00 p.m. Central - How to organize your Google files like a website (especially when you're using AI!)
NEXT MONTH:
REMINDER: NO Live Calls, we're doing recorded trainings!
-
Send in your questions by October 6th and Rachel will answer via a recorded video!
- Manage AI projects for your clients and raise your rates - Coming out end of October
Marketing Images for you
Use these images as-is on Facebook or Instagram to promote your VA services! Save to your computer or save to your phone for quick access when you want to post!
To edit the images or change the branding, open the link in Canva.
Important: click "File" and "Make a Copy." Then you can change the colors to your branding or make changes. Do not request access. Instead, make your own copy!
Links and Tools to use
- Canva (Start with a free account. Upgrade to Pro when you can.)
- Squarespace website (pricing)
- Website hosting (included in price of Squarespace)
- Website domain (usually between $1.99-$11.99 every other year to renew the domain)
- Google Workspace for email, calendar, Google Drive, Google Sheets ($6/mo)
- Slack (free)
- Honeybook for invoicing, task management, billing, client inquiries, scheduling calls ($16/mo)
- Facebook Personal Profile (free)
- Instagram Business Profile (free)
- Calendly for scheduling calls, optional (free)
- Todoist, optional (free)
- Asana (sign up for the free trial to compare with Todoist)
More Resources:
- View the cheatsheet to better understand Clifton Strengths, the Kolbe score, and Myers-Briggs better (and understand your clients better!)
- Work with 2 screens: how to hook up an extra monitor.
- White label services for your clients: https://seo-white-label.com/
- Done for you services
FAQs about the Academy
How do I start the Challenges?
When can I get listed on the Directory?
When can I get certified as a VA?
Will I be notified of upcoming Live sessions?
Will there be replays and where can I find them?
How can I update my payment information?
How do I find the VA Academy community?
Tell us what you think
Whether good or bad, we'd love to hear what you think about the VA Academy. Feel free to share a testimonial, review, or thoughts on where we can improve.
The VA Academy Focus of the Month
Building your business with clarity, confidence, and community.
October Focus:
Gentle Outreach Without Feeling Pushy
Goal:
Practice reaching out in a kind, human way.
Why:
Waiting and hoping is not a business strategy.
Sometimes we need to take the first step.
Outreach does not have to feel awkward or salesy.
Done well, it's simply starting a conversation.
Challenge Instructions:
1. Find 20 potential clients
Look for businesses that may genuinely benefit from support.
2. Research each briefly
Look at:
- What they do
- Who they serve
- Areas where they may need support
3. Send 5 messages each week
Focus on connection.
4. Track your outreach
Record:
- Who you contacted
- When you contacted them
- Their response
5. Follow up once
Many opportunities come through follow-up.
6. Share your work in the group
Post:
- One outreach message
- What made you nervous
- What happened afterward
Scripts:
Gentle Outreach Message:
Hi, I came across your business and love what you're doing. I know there are often a lot of behind-the-scenes tasks, and I help with things like admin, scheduling, and follow-up. If that would ever be helpful, I'd love to connect.
Prayer Focus:
Pray for boldness and wisdom.
Ask God to help you reach out with confidence and kindness.
Ask Him to guide you toward the people you are meant to serve.
Momentum Builder:
Reflect:
Review how you've acquired clients over the past year.
Evaluate:
- What has worked best?
- What felt most natural?
- What activities created actual conversations?
Implement:
Build a simple 90-day outreach strategy.
Include:
- Referral outreach
- Networking
- Collaborations
- Direct outreach
Share:
Share one improvement you're making to your outreach process
